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Leave Cycles

A cycle in Simple Leave represents the 12-month reporting period your business uses to manage and track employee leave. Most companies align this with the calendar year (e.g., January 1st – December 31st covering 365 days), but you can define any period that fits your internal policies.

note

It is not possible to create a cycle that overlaps with another cycle. Cycles must have start and end dates that are not in use by other cycles.

What You Can Do in a Cycle​

Each cycle contains settings that help determine how leave is calculated throughout the year. These include:

Working Days​

You can set which weekdays are considered working days for your organisation (e.g. Monday to Friday).

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This setting currently applies to the entire organisation and cannot be configured individually per employee.

Public Holidays and Non-Working Days / Company Holidays​

You can manage public holidays and custom non-working days within a cycle:

  • Add default national holiday dates to your cycle.

  • Delete holidays if they don't apply to your organisation.

  • Add custom non-working days, such as company-wide shutdowns or additional leave days.

These dates will automatically be excluded from leave calculations when employees submit time off requests.

Details

Adding preconfigured public holidays: Go to Configure bank holidays and company holidays -> Select your country -> Click the blue Add button.

Deleting public holidays / company days Go to Configure bank holidays and company holidays -> Identify the correct row for the date -> Click the blue Delete button.

Adding custom holidays / company days: Go to Configure bank holidays and company holidays -> In the bottom row complete the New Date field -> Complete the New Description field -> Click the blue Add Date button.

Cycle States: Open vs Locked​

Each cycle has a state that controls whether it is active and editable:

  • Open: The cycle is active. Leave requests can be made, employees can be added to the cycle.

  • Closed: The cycle is locked. No further changes can be made, and employees cannot submit requests for dates in that cycle.

note

It's good practice to close past cycles to prevent accidental changes, while keeping the current and future ones open.